Procurement Specialist

About the Role:

We are looking for a Procurement Project Specialist to join our Procurement team. You will be responsible for day-to-day administrative functions including the PO process for efficiency, project management, sample tracking, and timely delivery of all projects. You will also be working with suppliers and internal team members. 

Do you consider yourself detail-oriented and a beauty enthusiast? If so, we want to hear from you!

\*\*This is a hybrid role that will require 2 days onsite weekly in our San Mateo office.

What You’ll Be Doing:

• Support the team with all aspects of product development, packaging, and purchasing tasks
• Manage and coordinate physical samples, ship out product samples as needed to partners
• Create and maintain purchase orders for multiple teams
• Oversee all the new products launch timeline and replenishment lead time
• Follow up on open orders, shipping, and track delivery
• Maintain special reports in the system
• Support BFA and the Procurement team initiatives, in addition to special projects as needed
• Identify and participate in the selection and management of suppliers in each category of products
• Conduct strategic negotiations with suppliers regarding prices, quality, volumes, lead times, contract and payment terms, framework agreements
• Manage key aspects of sourcing material, packaging components and assembly from external suppliers following BFA purchasing strategies, budget guidelines, and supplier chain requirement
• Track and analyze key department metrics, including sourcing, value analysis and cost savings
• Support invoice and payment management
• Support QC / delivery discrepancies as they arise
• Communicate clearly and frequently on all open issues
• Any other special tasks as assigned

What We are Looking For:

• BA / BS degree or higher
• Minimum of one year of Procurement and Production experience required; packaging experience a plus
• Experience working with supplier vendors domestically and internationally
• Strong analytic and numerical ability to identify cost-saving opportunities
• Proficient in all G Suite and MS Office (Excel, Word, PowerPoint)
• Strong written and interpersonal skills, able to communicate effectively with global teams
• You have strong organizational skills, excellent attention to detail, and work with a sense of urgency
• You are able to multitask in a dynamic environment while supporting multiple team members simultaneously
• You are highly motivated and able to work well independently and in a diverse team
• Excellent problem solving, resourcefulness and critical thinking skills
• Must be a self-starter
• Experience with an ERP system is a plus

Bonus if You Have:

• Packaging experience - knowledge of corrugates, pack fill materials, and sustainability options
• RFQ / RFP experience
• Supply Chain experience

What We Offer:

• Competitive salary & equity grants
• Annual bonus program (paid out quarterly)
• Paid Time Off
• Work from home flexibility
• Medical, dental & vision insurance
• Free Glam Bag Plus or BoxyCharm subscription
• Learning & development programs

ABOUT US

Beauty for All is the home of the largest beauty subscription brands in the world: IPSY and BoxyCharm, as well as brand incubator, Madeby Collective, and personal care brand, Refreshments and have a beauty community that’s over 30M strong.

IPSY, a Beauty For AllI brand, was founded in 2011 and is the largest beauty subscription in the world. IPSY delivers customized Glam Bags leveraging IPSY Match, a proprietary technology that analyzes hundreds of attributes to delight each member with personalized beauty products perfect for their lifestyle. IPSY strives to make beauty more inclusive and welcoming to all.

BoxyCharm, a Beauty For All brand, was founded in 2013 and continues to be a leader in the beauty subscription industry experiencing immense growth year over year. BoxyCharm is the #1 searched beauty box brand on YouTube and was named one of the fastest-growing companies in the nation by Inc Mag. BoxyCharm champions self-expression and has a huge presence on social media with an avid community of beauty enthusiasts.

Madeby Collective, a Beauty for All brand, was founded in 2019 and is a beauty brand incubator that partners with luminaries to develop quality, first-of-a-kind products for diverse communities. It’s home to Item Beauty, a Gen Z-focused clean beauty brand co-founded by Addison Rae, TikTok’s #2 largest star, and Complex Culture, an award-winning beauty brand for time-pressed millennials. Combining social listening with hard data, Madeby Collective fulfills unmet consumer needs, drives authentic connections, and creates unexpected experiences that disrupt beauty norms.

Refreshments, a Beauty For All brand, was founded in 2020 and is a direct-to-consumer personal care brand with extra fun face and body essentials, perfect for jazzing up any bathroom routine. Refreshments set out to create the highest quality products at the best value. All products are formulated with clean, cruelty-free, gluten-free, 100% vegan ingredients, sustainable packaging and are available on Refreshments.com and through a membership at IPSY, the largest beauty subscription in the world. 

Beauty for All inspires everyone to express themselves, making beauty accessible for all. Through product innovation, machine learning technology, and a community-first mindset, we democratize beauty by delivering not only personalized experiences, but a feeling of authentic self-expression. Headquartered in San Mateo, with offices in New York, Miami, Santa Monica, and Argentina, BFA brings together a diverse group of entrepreneurial thinkers and creative problem solvers with a penchant for getting things done.

EEO Statement: We are an equal opportunity employer who celebrates diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by federal, state, or local laws.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact us.

Please click here to our CCPA notice.

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